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Account Codes |
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Financial reports need sufficient
detail to guide the Board in good stewardship. Assign an account code
to each item of income and expense item in each Income & Expense
Report. By systematically identifying and grouping
related expenses, the Board can refine and improve the Annual
Budget. For more information on financial reporting,
see Articles-Financial |
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INCOME Clubhouse Rental Laundry Income Late Fees Interest Misc. Income Move in/Move out Fees NSF Check Charges Parking Fees MAINTENANCE EXPENSES Building Exterior Repair Carpet Cleaning Chimney Cleaning & Repair Clubhouse Maintenance Clubhouse Supplies Deck Repair Door & Lock Repair Electrical & Lights Maintenance Elevator Maintenance Entry Structure Repair Fence Repairs Fire Protection System Repair Garage Door & Gate Repair Gutters & Downspouts Cleaning Gutters & Downspouts Repair Heating & Air Conditioning Janitorial Services Janitorial Supplies Landscape-Barkdust Landscape-Drainage Repairs Landscape-Irrigation Repair Landscape-Pest Control Landscape-Pond Maintenance Landscape-Pruning Bushes Landscape Contract Landscape-Trail Repair Landscape-Treework Maintenance Misc. Painting Pest Control-Building Plumbing Repairs Pool-Chemicals & Supplies Pool-Equipment Repair Pool-Repair Pool-Service Roof-Building Repair Roof-Carport Repair Roof-Clubhouse Repair Roof-Cleaning Security Systems Maintenance Security Guard Service Signage Repair Spa-Chemicals & Supplies Spa-Repair Spa-Service Street & Sidewalk Cleaning Street & Sidewalk Repair Window Washing ADMINISTRATIVE EXPENSES Accounting/Bookkeeping Service Bank Charges Board Education Consulting Service Insurance-Ordinance or Law Insurance Deductible Insurance-Directors & Officers. Insurance-Earthquake Insurance-Employee Dishonesty Insurance-Flood Insurance-General Liability Insurance-Hazard Insurance-Workers Comp Legal Services Licenses Management Add'l Fees Management Contract Management-Resident Manager Meeting Expense Office Supplies Payroll Expense Rental Expense-Resident Manager Taxes-Federal & State Taxes-Property Taxes-Unemployment |
UTILITIES
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NOTES Board Education For purchase of videos, books, subscriptions, seminars, etc. Insurance Deductible For payment of claims that fall below the policy deductible Insurance-Ordinance or Law Pays for increase replacement costs due to zoning or building code changes Licenses For elevator, pool, spa, etc. Utilities-Water-Irrigation Irrigation water requires no sewer and may only be used for part of a year. By separating building from landscaping usage, irrigation leaks can be more easily detected. |
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