Subscriber Resources

Subscriber Resources

Resources are color coded according to subscription:  Copper ,  Silver  or  Gold .  For resource details, click on the title or scroll down review them all.
       Accounting Issues        In the News
       Article Archive        Manager Issues
       Ask the HOA Expert        Meetings
       Attorney Databases        Newsletter Basics
       Awards        Planning Tools
       Best Practices        Policy Samples 
       Books        Resale Disclosure
       Borrowing Money        Reserve Planning 
       Committees        Resident Handbook
       Contractor Issues        Resolution Process 
       Cost Cutting        Resource Links
       Developer Issues        Service Directories
       Discussion Groups & Blogs        Software
       Forms        Specifications
       Glossary        Statutes
       History of HOAs        The Regenesis Report
       HOA Websites        The Regenesis Report Archive
       Homeowner Advocacy        Videos
       Insurance Issues        

Subscriber Resources
Accounting Issues
  • Sample Budget
  • Sample Income & Expense Statement
  • Accounting & Database Software
  • Accounting Codes
  • Articles   See Article Archive under "Accounting"
Article Archive   Over 1000 articles organized by category: Ask the HOA Expert, Communication, Developer, Financial, Giggles, Inspirational, Insurance, Legal, Harmony, Maintenance, Management, Meetings, Quotes, Security and Teamwork.
 
Ask the HOA Expert   Pose your most baffling HOA management questions by email and get an informed and objective answer from the  HOA Expert.
 
Attorney Databases  Find an HOA attorney in your area.
 
Awards  Apply for the Regenesis HOA Website or HOA Service Provider Award. 
 
Best Practices  Excellent series offered by Community Associations Institute
~ Efficiency
~ Financial Operations
~ Governance
~ Harmony
~ Reserve Study
~ Strategic Planning
~ Transition
 

Books   Categories:  Appraisal, Buying & Selling, Development, General, Governmental, Legal, Management, Meetings and Rule Making   (ADDITIONAL CHARGE)
 

Borrowing Money  Learn the secrets for getting bank financing for those large renovation projects. 
 
Committees  Overview of the committee structure and suggested committees.
 
Contractor Issues  Identify qualified contractors.
  • Contractor Licensing Information
  • Contract Boilerplate Provisions
  • Contractor Screening Checklist
  • Form W-9 and IRS Instructions
Cost Cutting  Numerous ways to significantly reduce your HOA's expenses.
 
Developer Issues 
  • Turnover Checklist   List of information that should be provided at turnover.
  • Articles   See Article Archive under "Developer"
     
Discussion Groups & Blogs  Pose questions or offer solutions.
 
Forms   Adapt these form samples to your HOA's use:
  • Agenda  Sample of a Timed/Action Agenda
  • Architectural Change Request 
  • Facility Reservation Form  Generate additional income for the HOA
  • Collection Notice #1 
  • Collection Notice #2 
  • Collection Notice #3 
  • Proxy  Use the form that ensures a meeting quorum
  • Rule Violation Letter  Make your point in a professional and objective way to get compliance.
Glossary  A comprehensive list of HOA terms and their meanings.
 
History of HOAs  They're older than you think.
 
HOA Websites 
  • HOA Website List   Sorted by location and graded for content.   Add yours to the list.
  • Recommended Content & Layout   Rating system to assist you in building an effective HOA website
  • HOA Website Service Providers  Website services designed for HOAs.
Homeowner Advocacy  Learn from those that oppose the HOA concept.
 
Insurance Issues   Choose the right insurance agent and coverage. 
  • Finding it at the right price  How to find the right HOA Insurance
  • Coverages  Explanation of different types of insurance
  • Articles   See Articles Archive under "Insurance
     
In the News  Online HOA news and information sources.
 
Manager Issues  Finding and keeping a good HOA manager takes planning, careful oversight and teamwork.  HOA management requires specific training and experience.  There are few that fit the bill so do your homework before hiring one.  
  • HOA Management Screening Checklist 
  • HOA Management Agreement    For professional managers   (ADDITIONAL CHARGE)
  • Directory of HOA Managers  Credentialed HOA managers by location
  • Selecting Professional HOA Management   What to look for in qualified candidates
  • Request for HOA Management Proposal  Specifications for apples to apples bids
  • Articles   See Article Archive under "Management"
Meetings
  • Agenda  Having the right agenda can make or break your meeting
  • Minutes  How to record meeting information.
  • Parliamentary Procedure   Process for running an orderly and productive meeting
  • Proxy   Critical component of running a successful annual meeting
  • Seating Options  Where you sit defines where you stand
  • Articles   See Article Archive under "Meetings"
Newsletter Basics  Learn the essentials of a highly effective newsletter.
 
Planning Tools    Proven HOA management strategies:
  • Annual Meeting Checklist
  • Areas of Responsibility  Separates responsibilities HOA vs. member.
  • Board Operations Manual  Critical information at the Board's  fingertips.
  • Contractor Screening Checklist  Get the best result by asking the right questions.
  • Fraud & Embezzlement Checklist  Proven methods for minimizing these problems.
  • Planning Calendar   One page schedule to track HOA events.
  • Record Retention Checklist   Keep records long enough to satisfy regulators.
  • Security Checklist  How to keep your HOA safe and secure.
  • Spring Checklist 
  • Winter Checklist 
Policy Samples  
  • Alternative Dispute Resolution (ADR)   Settle conflicts quickly and cheaply
  • Architectural Design  Maintain consistent look and high standards
  • Areas of Responsibility  Assigns by component to either HOA or owner
  • Collection  Absolutely essential since the HOA can't function without money
  • Creation & Use of Resolutions  Formalizes use of the resolution process.
  • Insurance Deductible   Explains how HOA insurance deductibles are handled.
  • Mold   Defines the HOA's and owners' responsibility in remediation
  • No Smoking  Restricts the impacts of second hand smoke in the common areas
  • Parking  Assigns parking and defines allowable vehicles
  • Pets   Defines what mix works best
  • Rental Restriction  How to limit the number of rentals in your HOA
  • Rental Prohibition  Eliminate all rentals from the HOA.
  • Reserve Study & Funding  Holds the Board accountable to long range planning
  • Rules Enforcement   Enforcement, penalties and appeal process
  • Schedule of Fines   List of finable offenses, how much and how often
  • Signs   Limit the kind, size, location and time limit
Resale Disclosure  A checklist of information that every HOA should have available for prospective buyers
 

Reserve Planning   The indispensable plan for preventive maintenance, timely renovation and sustaining high property values with no special assessments. 

  • Reserve Planning & Funding Policy  Makes reserving required, not optional
  • Reserve Study Component Checklist  The list is longer than you think it is
  • Reserve Study Q&A  FAQs about this important process
  • Reserve Study Tutorial  A step by step process
  • Reserve Terminology   Understand the buzzwords
Resident Handbook  Essential information every resident should have on hand.
 

Resolution Process    Effective alternative to amending the governing documents. 
 
Resource Links  Hundreds of HOA resources sorted by topic.
 
Service Directories   State, national and international directories of HOA service providers.  Add your company.
 
Software  HOA accounting, database &reserve study software   (ADDITIONAL CHARGE)
 
Specifications    Use these specifications when getting bids:
  • Architectural Design Guidelines  
  • Good Neighbor Fence   Privacy, looks and durability at an affordable price.
  • Landscaping-Florida   For tropical climates.
  • Landscaping-Northern US   For northern climates.
  • Painting-Exterior   .
  • Paving-Asphalt-Overlay   How to renovate your asphalt. 
  • Paving-Asphalt-Sealcoat   How to waterproof your asphalt.
  • Pool-Closing  How to winterize the pool system.
  • Pool-Opening  How to de-winterize the pool system.
  • Tree Pruning   Arborist protocols and standards.
Statutes  
  • Online HOA statutes for all 50 states and several countries. 
  • Federal regulations on Senior Communities
  • Satellite Dish Regulations
Strategic Planning    Learn the facets and framework for effective long range planning.
 

The Regenesis Report  Monthly newsletter with timely articles wrapped in a winning philosophy.  Considered by many the best HOA newsletter available anywhere.  All articles are stored in the Article Archive.  
 
The Regenesis Report Archive   The Regenesis Report is also available in PDF (Portable Document Format) which may be emailed to others, saved to a file folder and printed out.  Click Here to see a sample PDF newsletter.
 
Videos  An indispensable addition to every HOA Board or Manager library.  Buy individually or buy all and save. Available in VHS or DVD formats.  (ADDITIONAL CHARGE)
  • The Board  Learn what being a director and officer is all about
  • Reserves  Long range planning, improved maintenance and increased market values
  • Insurance for HOAs  Understand the essential insurance coverages
  • Insurance for HOA Owners  Eliminate the gap between owner and HOA insurance
  • Meetings  Learn how and get business done

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